Federal and state laws and regulations require organizations to keep specific paper and electronic records for set periods, but the rules overlap and conflict. This 90-minute record retention and destruction training sets out best practices for staying compliant.

You'll learn which records must be kept and for how long, requirements by department, and the rules of the IRS, Department of Labor and other agencies. The session covers how to judge record importance and sensitivity, map the lifecycle of records, and why keeping too much can be as harmful as keeping too little.

You'll also see best practices for imaging paper records, organizing files, safe destruction under the DIN 32757-1 standard, defensible schedules and common agency penalties.

WHY SHOULD YOU ATTEND?

Consistent records management reduces litigation exposure and regulatory criticism. Anyone who has been through a wage and hour audit, unemployment claim, workers' compensation hearing or lawsuit knows the value of good records.

This session suits department managers, accounting, HR and benefits staff, business owners and anyone who builds or maintains a records retention program.

AREA COVERED

• What the law requires for record retention
• Which records must be kept and for how long
• Requirements by department and from the IRS, Department of Labor and other agencies
• Best practices for retention and destruction
• Identifying and safely destroying old records: do's and don'ts
• Best practices for imaging paper records
• Organizing electronic and paper files for faster access
• Judging record importance and sensitivity
• When keeping too much is as harmful as keeping too little
• Determining the lifecycle of records
• Differences between paper and electronic procedures
• DIN security levels and the DIN 32757-1 standard
• Record schedule defensibility and improvements
• Common agency penalties and fines
• Electronic tools for managing retention

LEARNING OBJECTIVES

• Identify which records must be kept
• Set retention periods for each category of records
• Apply IRS, Department of Labor and other agency requirements by department
• Destroy old records safely and defensibly
• Organize paper and electronic records for quick retrieval
• Avoid common penalties and fines
• Choose electronic tools to manage record retention

WHO WILL BENEFIT?

• Department Managers
• Accounting staff
• HR staff
• Employee benefits professionals
• Business owners
• Anyone who wishes to increase or refresh their knowledge of Record Retention and Destruction
• Any employee responsible for developing and/or maintaining an effective records retention, access and destruction program